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sap sox compliance checklist

SAP GRC controls can make or break Sarbanes-Oxley compliance. SOX Section 302 makes the CEO and CFO responsible for providing accurate, complete financial reports, and sound internal control structures. Section 404 expands on these responsibilities, requiring companies to document and report on internal controls.

To comply, you need to understand how transactions flow through your SAP landscape, calculate risks of fraud and error, put in necessary controls and evaluate and report on the effectiveness of those controls. Whether this is a Herculean task or a trivial one depends on your SAP SOX compliance checklist, and the SAP GRC software you use to implement it.

The SAP SOX Compliance Checklist

1. Segregation of Duties SOX Compliance: Allowing a single user to create and pay a vendor, or order and receive inventory increases the risk of fraud and embezzlement. Segregation of Duties (SoD) controlsprevent users from obtaining multiple, incompatible roles. ControlPanelGRC Access Control contains a complete set of tools to automate the SoD tasks in your SAP SOX compliance checklist. The SoD Risk Analyzer module contains customizable SoD rules, as well as compliance monitoring and remediation controls to quickly identify and correct SoD conflicts. This works with the SAP User Provisioning and Role Management module, enabling your security admins to quickly provision new user assignments or positions without risking SAP SOX Compliance.

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2. SAP GRC Compliance Monitoring: There are two choices for monitoring compliance: manually reviewing records for inconsistencies or implementing automation for SOX compliance in SAP. An SAP GRC solution will look for warning signs that could indicate fraud or missing controls, and report on them in real-time. Manual reviewers will take months to sample a fraction of your records with far less accuracy.

3. Safeguard SOX Audit Trails Against Emergency Access: SAP landscapes create a permanent, automated record of every transaction as it happens. Anytime someone creates a vendor, files a purchase order, or changes a customer record, it’s recorded in a tamper-proof system.The problem occurs when there’s an emergency and generic firefighter IDs are used. This allows a consultant to go in and fix whatever has broken using a generic firefighter log, but it poses certain risks. It is very difficult to track changes made by generic firefighters and compare them to the consultant’s regular ID. Without this level of verification, it would be unnoticed if a consultant created a vendor with a firefighter ID and then cut a PO to the vendor with their regular ID.  With this in mind, generic firefighters can make changes that harm the system, violate compliance rules or compromise audit trails.An SAP GRC solution like ControlPanelGRC® can provide firefighter access without using generic logons and hold firefighters accountable for any changes they make.

4. Automate SAP Audit Reporting: SAP GRC software can eliminate the arduous task of hunting down and compiling data for auditors. SAP Audit Management with AutoAuditor™ automatically executes reports and routes them for review based on your organization’s requirements. It integrates with your other SAP GRC modules, delivering a complete report for internal review or external audits. That integration facilitates remediation, allowing you to act on auditor findings immediately.

An SAP SOX Compliance Checklist and Solution in One

ControlPanelGRC® automates every step of the SAP GRC SOX compliance process. It provides risk evaluation, real time monitoring, and effortless reporting and risk remediation.

Contact us for a free SAP GRC Risk Assessment to learn how your organization can remediate SoD risks and take the stress out of SAP SOX compliance.

Scott Goolik - VP, Compliance and Security Services

Scott Goolik is VP of Compliance and Security Services at Symmetry. A recognized expert in the field of SAP security and compliance, Scott has over 20 years of expertise in SAP security and is a regular presenter at SAP industry tradeshows and ASUG events. His experience includes working for one of the Big Four accounting firms and developing auditing tools, including those for segregation of duties (SOD). Scott is also responsible for architecting the ControlPanelGRC® solution which provides audit automation and acceleration of security and control processes.