Symmetry may change this policy from time to time by updating this page. When you visit our website, we invite you to this page to see what, if any, updates have been made. This policy is effective from July 16, 2018.
Types of Information We Collect
This policy covers the information you share with us and/or which may be legally acquired or produced by Symmetry, LLC (“Symmetry”), its subsidiaries, and its affiliates during the application or recruitment process including:
- Your name, address, email address, telephone number, and other contact information.
- Your resume or curriculum vitae (“CV”), cover letter, previous and/or relevant work experience or other experience, education, transcripts, or other information you provide to us directly or through a recruiting firm in support of an application and/or the application and recruitment process.
- Information from interviews and phone-screenings you may have, if any.
- Details of the type of employment you are or may be looking for, current and/or desired salary and other terms relating to compensation and benefits packages, willingness to relocate, or other job preferences.
- Details of how you heard about the position you are applying for.
- Any sensitive and/or demographic information obtained during the application or recruitment process such as gender, information about your citizenship and/or nationality, medical or health information, and/or your racial or ethnic origin.
- Reference information and/or information received from background checks (where applicable), including information provided by third parties.
- Information relating to any previous applications you may have made to Symmetry and/or any previous employment history with Symmetry.
- Whether you have a disability for which Symmetry needs to make reasonable adjustments during the recruitment process.
- Information about your entitlement to work.
- Information about your educational and professional background from publicly available sources, including online, that we believe is relevant to your application or a potential future application (for example, your LinkedIn profile).
- Information related to any assessment you may take as part of the interview screening process.
How We Use Information We Collect
Your information will be used by Symmetry for the purposes of carrying out its application and recruitment process which includes:
- Assessing your skills, qualifications, and interests against our career opportunities.
- Verifying your information and carrying out reference checks and/or conducting background checks (where applicable) if you are offered a job.
- Communicating with you about the recruitment process and/or your application(s), including in some cases, informing you of other potential career opportunities at Symmetry.
- Creating and/or submitting reports as required under any applicable laws and/or regulations.
- Where requested by you, assisting you with obtaining an immigration visa or work permit where required.
- Making improvements to Symmetry’s application and/or recruitment process, including improving diversity in recruitment practices.
- Complying with applicable laws, regulations, legal processes, or enforceable governmental requests.
- Proactively conducting research about your educational and professional background and skills, and contacting you if we think you would be suitable for a role with us.
We will also use your information to protect the rights and property of Symmetry, our users, applicants, candidates, employees, or the public as required or permitted by law. If you are offered and accept employment with Symmetry, the information collected during the application and recruitment process will become part of your employment record.
Legal Basis for Processing
If EU data protection law applies to the processing of your information, our legal basis for processing your information is that Symmetry has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows us to manage the recruitment process, assess and confirm a candidate’s suitability for employment, and decide to whom to offer a job. We may also need to process data from job applicants to respond to and assert or defend against legal claims and to ensure that we are complying with all legal obligations. For example, it is mandatory to check a successful applicant’s eligibility to work legally before employment starts.
Symmetry may process special categories of data, such as information about ethnic origin, sexual orientation, or religion or belief, to monitor recruitment statistics. We may also collect information about whether applicants are disabled to make reasonable adjustments for candidates who have a disability. We process such information to carry out Symmetry’s obligations and exercise specific rights in relation to employment.
We collect and process your information where it is necessary to take steps, at your request, prior to our potentially entering into an employment contract or employment at will with you.
We may also seek your consent to process your personal information in specific circumstances, or process it where necessary to comply with a legal obligation or for purposes connected to legal claims. If we use your information to improve our application or recruitment process, we do so on the basis that it is in our legitimate interests to ensure we recruit the best possible candidates.
Who May Have Access to Your Information
Data will be stored in a range of different places, including on your application record, in HR management systems, and in other IT systems (including email).
Your information may be shared internally for the purposes of the recruitment process. This includes members of the HR and recruitment team, interviewers involved in the recruitment process, managers in the business areas associated with the role being filled, and IT staff.
Your information may be shared with our affiliates, subsidiaries, or joint ventures in the US and in other jurisdictions, in relation to the purposes previously described. If you have been referred for a job at Symmetry by a current Symmetry employee, with your consent, we may inform that employee about the progress of your application and let the Symmetry employee know the outcome of the process. In some cases, if it is identified that you have attended the same university/school or shared the same previous employer during the same period as a current Symmetry employee, we may consult with that employee for feedback on you.
Symmetry may also use service providers acting on Symmetry’s behalf to perform some of the services previously described including for the purposes of the verification/background checks. These service providers may be located outside the country in which you live or the country where the position you have applied for is located.
Symmetry may sometimes be required to disclose your information to external third parties, such as to local labor authorities, courts and tribunals, regulatory bodies, and/or law enforcement agencies to comply with applicable laws and regulations, or in response to legal process.
We will also share your personal information with other third parties if we have your consent (for example if you have given us permission to contact your references), or to detect, prevent, or otherwise address fraud, security, or technical issues, or to protect against harm to the rights, property, or safety of Symmetry, our users, applicants, candidates, employees, or the public, or as otherwise required by law.
It is your responsibility to obtain consent from references before providing their personal information to Symmetry.
Symmetry operates globally, which means your information may be stored and processed outside of the country or region where it was originally collected, including in the United States. In some of these countries, you may have fewer rights in respect of your information than you do in your country of residence.
Symmetry utilizes controller to controller standard contractual clause as the safeguarding mechanism for all transfers from the EU to the United States. A copy of the model language is available at https://ec.europa.eu/info/law/law-topic/data-protection/data-transfers-outside-eu/model-contracts-transfer-personal-data-third-countries_en. You may refer a complaint to your local data protection authority and we will work with them to resolve your concern.
Symmetry takes commercially reasonable steps to protect information about you that is collected, processed, and stored as part of the application and recruitment process.
Our Retention of Your Information
If you apply for a job at Symmetry and your application is unsuccessful (or you withdraw from the process or decline our offer), Symmetry will retain your information for a period after your application. We retain this information for various reasons, including in case we face a legal challenge in respect of a recruitment decision, to consider you for other current or future jobs at Symmetry, and to help us better understand, analyze, and improve our recruitment processes.
If you do not want us to retain your information for consideration for other roles, or want us to update it, please contact email@example.com. Please note, however, that we may retain some information if required by law or as necessary to protect ourselves from legal claims.
Your Rights in Respect of Your Information
In certain countries, you may have certain rights under data protection law. This may include the right to request access to or update your information, request that it be deleted, or object to Symmetry using it for certain purposes.
Where GDPR applies, you have several rights, including the right to:
- Request a copy of the information we process related to you.
- Require Symmetry to change incorrect or incomplete data relating to you.
- Ask for your personal data to be deleted. This is also called ‘the Right to be Forgotten’. This would apply if the personal data is no longer required for the purposes it was collected for, or, for the data we are processing based on your consent, where that consent has been withdrawn, or the personal data has been unlawfully processed. Under these circumstances, we can halt processing in the future, but are not able to reverse processing that has occurred in the past under then valid consent.
- Require Symmetry to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing.
- Ask for a temporary halt to processing of personal data, such as in the case where you dispute the legal basis processing and Symmetry requires time to verify and confirm its basis.
The right to data portability is not applicable in recruiting circumstances. The right to object to direct marketing and rights related to automated decisioning do not apply, as the personal information used by Symmetry for recruiting purposes is not used for either marketing or in any automated decisioning.
If you wish to exercise any of the preceding rights, contact firstname.lastname@example.org. We will respond to any requests in accordance with applicable law, which means there may be circumstances where we are not able to comply with your request.
If you are in the EU and if you cannot find the answer to your question in this policy, you can contact Symmetry’s Data Protection Officer at email@example.com.
Depending on your country of residence, you may also raise any questions or concerns or file a complaint with your local data protection authority.